“Time theft” is an ever-increasing threat to modern businesses. According to the American Payroll Association (APA), millions of dollars are lost each year through everything from human error to deliberate fraud.
How can you stop your business from suffering the same fate? Here are just five considerations when buying a new time clock.
Some time clocks come with biometric systems that work off touch screen technology and fingerprint pads. Others stick with the basic punch-in-punch-out method of cards, badges or ID codes. There’s no “one size fits all” when it comes to time clocks, so figure out which end of the spectrum is best for your business.
Never go shopping for time clocks without a budget. How much can you afford to spend? How much will you need to keep spending over the year in terms of maintenance or supply costs? Don’t be afraid to splurge on a good model that’s a little outside your price range; the right time clock will buy itself back over many years of use.
No two time clocks are the same, so take a good look at what features are offered from your chosen brand. For example, some might come with automated processing technology that spits out a record of shifts, breaks and departure times at the end of the day; others might even send you an alert if an employee is late.
What happens if you have trouble with your time clock? Make sure you’re buying a brand that comes with 24/7 customer service. If the clock isn’t performing properly even as your employees are coming and going, you don’t have hours to wait for the customer service department to open. Constant support is critical.
If you’re buying a high-tech time clock, you’ll want to double-check its security features to ensure the safety of your company and employee data. Does it have encryption options? Can you lock down its systems unless accessed by a manager? How long does it store information on its internal servers, and can you modify those controls?
These are just a few things to keep in mind when buying an employee time clock. Whether you’re looking for high-tech systems or just a working replacement for your current clock, these tips should be enough to help you find the model that’s right for you.